952.890.4827 or 800.536.4472

MaxxVault Electronic Document Management System


Unleash your full business potential by keeping your documents in the vault

MaxxVault Enterprise can capture your documents no matter the source: scanner, MFP, Email, line of business software, or directly from Microsoft Office® applications. As your central library, MaxxVault organizes your documents based on index criteria, making them easily found via quick searches rather than fumbling through ling cabinets or complex folder trees. Better still, your documents are more secure. With multiple security options, Users and Groups can be assigned special security rights, from Read-Only to full administrator. In addition, all access and activity with each document and throughout the entire system is tracked. This in-depth auditing ability coupled with MaxxVault's rules for retention and destruction help ensure your company is compliant with government regulations.

Documents are not static. They contain information that must be accessed by several individuals or groups that may be in the same office or across the globe. From the moment a document arrives in MaxxVault it can be routed to any user following your business workflow requirements. Invoices can be processed for payment, insurance claims can be reviewed and colleagues can be tasked with editing a report. As changes are made, MaxxVault can track changes as a new version, allowing staff collaborating on tasks access to the latest version while ensuring that all previous changes are not lost.

Information Capture
Content enters an organization in many ways: paper, e-mail, system-to-system transactions, spreadsheets, paper and electronic forms and even text messages. MaxxVault features built-in components to capture, scan, retrieve or integrate with any content-producing system.
Information Management
Manage the creation, revision, approval, processing and consumption of documents more efficiently.
Storage and Preservation
Your company content is secured for easy back-up and archiving to ensure business viability.
Powerful search and retrieval is achieved via reliable indexing, taxonomy and repository services. Locating information in MaxxVault couldn't be easier.
Securing your documents is crucial to prevent the loss of corporate trade secrets and sensitive financial data. It is also important in order to maintain compliance with regulations such as HIPAA, Gramm-Leach-Bliley and Sarbanes-Oxley. To ensure that your documents are both safe and being handled appropriately, store them in MaxxVault Enterprise. Our security measures are powerful and granular, allowing security to be placed on the folder, document or even document mark-up. The MaxxVault security matrix supports Active Directory, so you can be sure that your users' security profiles are maintained across your organization.
Tools such as setting up retention schedules, legal hold and user groups are there to secure the integrity of your files as well as corral users so they do not have access to documents they are not approved to see. Even if users search for a document with the correct search criteria, documents that have a different security profile will not be returned in the search results. Retention schedules and legal hold make sure documents that need to be retained for legal reasons are not accidentally deleted, ensuring the integrity of your data and compliance with regulations.
In the back end, Windows NT security ensures that your files are not accessed through the folder structure.
Keep in line with regulatory mandates such as:
  • Sarbanes-Oxley
  • DoD 5015.2
  • ISO 15489
  • Gramm Leach Bliley Act
  • SEC
  • Document Creation and Capture
  • Scan station or MFP
  • Network Watch Folders
  • E-mail Import
  • Fax Server Import
  • Microsoft Office® Integration
  • E-Forms
  • Forms Processing
  • Print to MaxxVault
  • Line of Business Application
  • COLD / ERM

  • Maintain and Use Rules and Authorization
  • Document Routing
  • Search and Retrieve
  • Manipulate, Annotate and Redact
  • Version Control
  • Workflow (... learn more)
  • Signatures
  • Retain and Store
  • Regulatory Compliance
  • Disaster Recovery
  • Business Continuity
  • Knowledge Retention
  • Records Disposition

  • Distribute
  • Reporting
  • Audit Trails
  • Direct access from Business Applications
  • Remote Access (Web, mobile)
  • Document Linking and Packages

  • Indexing and Taxonomy
  • Full Text OCR
  • Zone OCR
  • Barcode reading
  • Form Processing Integration
  • Database Lookup
  • MaxxVault

    So how do you keep track when the information is spread between different applications, stored in different locations, hidden within network directories, strewn through various e-mails or isolated on a particular workstation? The best answer is easy: MaxxVault document management software.

    MaxxVault has many features and functions, E-Forms, workflow, email import and automated actions (importing, filing, indexing, etc.) are only a few.

    ... learn more


    The Cloud is freeing organizations of all sizes from the distraction and expense of maintaining their IT infrastructure, allowing them to focus on their core competencies. Naturally, no one wants to move their software to a hosted solution if it means they lose the functionality they currently enjoy. For that reason MaxxVault ensures users still enjoy the full benefits of their investment in document management system search, retrieval, security, document manipulation, workflow, records management and access auditing. At MaxxVault we are your document management software and enterprise content management experts.

    ... learn more


    MaxxSafe is an enterprise file sharing and syncing subscription service that allows you to share your corporate content safely and securely to external users. Retain complete control over the content being shared to external parties outside of your company. At any time, access to shared content can be revoked from both the external user or internal company user that shared the content.

    MaxxSafe helps you avoid the digital abyss that exists in almost every company as staff use unsanctioned file sharing tools to overcome the need to share and collaborate on documents with people inside and outside of your organization. Gone are the days where you need to use a 3rd-party file sharing solution that doesn't give you full control over the content being sent to external parties.



    The MaxxClerk Electronic Document Management System (EDMS) is revolutionizing the way government does business. Converting paper documents to electronic files enables greater efficiency, reduces costs and improves document security for any department or agency.

    Use MaxxClerk for easy retrieval of information, fast processing of new and renewal license transactions as well as printing of required City, County or State licenses.

    ... learn more


    Are you associated with health care? It is not just medical clinics, hospitals, long-term care facilities, pharmacies and medical insurance providers that must comply with HIPAA; but accounting firms, law firms, staffing agencies, billing agencies, and other associates of those who principally manage healthcare records.

    Digital transformation for the healthcare industry is here now. MaxxHealth Content Management solutions have been designed specifically for Healthcare organizations. MaxxHealth makes digital transformation cost effective for any size healthcare facility. MaxxHealth makes it easy for organizations to enforce HIPAA regulations surrounding the security of records.

    ... learn more

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    Girard's Business Solutions, Inc.
    11910 12th Ave S
    Burnsville  MN 55337
    (952) 890 - 4827
    (800) 536 - 4472
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